New members of staff - Revision history

JLFlyer: /* Computer equipment */

2019-11-21T04:59:05Z

‎Computer equipment

Alchemyst: /* Purchases, orders and claims */

2018-05-19T15:43:59Z

‎Purchases, orders and claims

JLFlyer at 10:57, 18 February 2018

2018-02-18T10:57:02Z

Alchemyst: /* Tea Club */

2018-02-16T06:15:36Z

‎Tea Club

Alchemyst: /* Tea Club */

2018-02-16T06:15:18Z

‎Tea Club

Elizbe: /* Purchasing procedure, Internal orders and requests for manufacturing of items (including glass blowing requests) */

2018-02-01T10:05:18Z

‎Purchasing procedure, Internal orders and requests for manufacturing of items (including glass blowing requests)

Elizbe: /* Photocopies */

2018-02-01T09:54:00Z

‎Photocopies

Elizbe: /* Library: (a.k.a Academic Information Service, AIS) */

2018-02-01T09:51:25Z

‎Library: (a.k.a Academic Information Service, AIS)

Elizbe: /* Library: (a.k.a Academic Information Service, AIS) */

2018-02-01T09:51:01Z

‎Library: (a.k.a Academic Information Service, AIS)

Elizbe: /* Telematic Learning and Education Innovation ( x 2898) */

2018-02-01T09:48:32Z

‎Telematic Learning and Education Innovation ( x 2898)

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 ==Computer equipment==
-It is the policy of the Faculty that every full time member of teaching staff will have a PC at his/her disposal and that it will be provided with the necessary operating system (Windows) and Microsoft Office.  Currently the computers are replaced on a 3 year cycle for lecturing staff and 4 years for support staff.  Software is budgeted for on an annual basis.
+It is the policy of the Faculty that every full time member of teaching staff will have a PC at his/her disposal and that it will be provided with the necessary operating system (Windows) and Microsoft Office.  Currently the computers are replaced on a 5 year cycle for lecturing staff and 6 years for support staff.  Software is budgeted for on an annual basis.
 Unless you buy your own printer, your PC will be linked to one of the shared printers in the department (this really works quite well on condition that there is paper in the printer – the printer is in the HOD's secretary's office). (A request: Please try as far as possible to print on both sides of the paper - this saves a lot of paper).

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 ==Purchases, orders and claims==
-The purchase of apparatus/equipment is currently done with a main frame based ordering system.  Our secretary, Mrs XXX, Eng I, 8-20 ( 3769) handles orders on the main campus and Mrs Elmarie Otto ( 3824) takes care of it on the South Campus (Water Utilisation & Environmental Engineering and Suzette Seymore ( 2588) does it for IAM & C-Chair.
+The purchase of apparatus/equipment is currently done via PeopleSoft.  Our secretary, Mrs XXX, Eng I, 8-20 ( 3769) handles orders on the main campus and Mrs Elmarie Otto ( 3824) takes care of it on the South Campus (Water Utilisation & Environmental Engineering and Suzette Seymore ( 2588) does it for IAM & C-Chair.
 The university’s financial system is based on cost centres, i.e. for every purchase there must be a relevant cost centre against which the order is placed.  Discuss with the Head of Department or your focus group leader.
-Before placing an order get all the necessary information, for example description, price, delivery time and complete address and telephone number of the supplier (preferably by way of a written quotation).  The Departmental Fax machine, in Ina's office, can be used (Fax no:  012 420 5048 in Eng I, 8-20).  The order is processed and an official UP order is generated, which can then be faxed to the supplier.
+Before placing an order get all the necessary information, for example description, price, delivery time and complete address and telephone number of the supplier (preferably by way of a written quotation).  The order is processed and an official UP purchase order is generated, which can then be emailed to the supplier.
-Claims are handled in the following manner: Any purchase out of your own pocket for goods that were used/necessary  for  official purposes, can be submitted by filling in a General Claim form and submitting this with the relevant supporting documents. Please note that a credit card slip is not acceptable.
+Claims are handled in the following manner: Any purchase out of your own pocket for goods that were used/necessary  for  official purposes, can be submitted by generating an expense report on PeopleSoft with the relevant supporting documents. Please note that a credit card slip is not acceptable.
 Claims for hours to be paid out to, for example, student assistants, etc. have to be submitted to the HR Department. The 'Claim form for Services rendered" has to be completed & accompanied  by a log sheet stating the exact hours worked by the claimant, ie day, time started, time ended, no. of hours.  Claims are made against a cost centre for, e.g. a  research project.
-==Purchasing procedure
+===Purchasing procedure===
 # Obtain all the necessary information regarding an item to be purchased, ie complete description, price, delivery time as well as the full address and telephone number of the supplying company (normally by means of a written quotation).

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 It is the policy of the Faculty that every full time member of teaching staff will have a PC at his/her disposal and that it will be provided with the necessary operating system (Windows) and Microsoft Office.  Currently the computers are replaced on a 3 year cycle for lecturing staff and 4 years for support staff.  Software is budgeted for on an annual basis.
-Unless you buy your own printer, your PC will be linked to one of the shared printers in the department (this really works quite well on condition that there is paper in the printer – the printer is in Razia Vizasie’s office). (A request: Please try as far as possible to print on both sides of the paper - this saves a lot of paper).
+Unless you buy your own printer, your PC will be linked to one of the shared printers in the department (this really works quite well on condition that there is paper in the printer – the printer is in the HOD's secretary's office). (A request: Please try as far as possible to print on both sides of the paper - this saves a lot of paper).
 ==E-mail and UP Network Link==

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 ==Tea Club==
-See [Tea Club]
+See [[Tea Club]]
 ==Telematic Learning and Education Innovation ( x 2898)==

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 ==Tea Club==
-On the Main Campus the departmental tea club meets from 09:20 - 09:30 for coffee/tea in 7-18. Two mugs of filtered coffee are brewed for this event. Instant coffee, tea bags, milk & sugar and boiling water are available in the tea room as well as a microwave oven where you can heat up your lunch. You must provide your own cup and cutlery (which after use must be washed and stored on the rack on its allocated peg by yourself).  Lunch is approximately 12:30 - 13:30.  The facility is kept tidy by the club members according to the principle "If you spill, you clean".  Membership fees are sorted out by Razia Visasie. (Membership is compulsory).
+See [Tea Club]
 ==Telematic Learning and Education Innovation ( x 2898)==

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 ==Photocopies==
-Documents (for example tests) can be copied at the EBIT copy room - situated between level 7 and 8 (north side) of the Engineering I building.  If you do not have access to a printer, you can also print documents there from a flash disk.  You will need to arrange for access to this facility by contacting Nadine Adong (#) and obtain the Department of Chemical Engineering login code to the photocopy machines from the departmental secretary.
+Documents (for example tests) can be copied at the EBIT copy room - situated between level 7 and 8 (north side) of the Engineering I building.  If you do not have access to a printer, you can also print documents there from a flash disk.  You will need to arrange for access to this facility by contacting Nadine Adong (nadine.ahdong@up.ac.za) and obtain the Department of Chemical Engineering login code to the photocopy machines from the departmental secretary.
 If a large number of copies must be made it should preferably be sent to the printers.  This would typically be the case for study guides.  Requests for print work must be emailed in .pdf format to UP printers (printing@up.ac.za).  Preferably 7 - 10 days lead time required.  They will send you a "printing request form" to complete.  You will need the Departmental Cost Center number in order to complete the form.  Ask the HoD or the secretary.

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 ==Library: (a.k.a Academic Information Service, AIS)==
-All the services of the Merensky Library are available to you.  You must show your personnel card when required.  Every member of staff is allowed to take 20 books at a time from the library for a period for three months.  Our librarian is Lesego Makhafola (lesego.makhafola@up.ac.za) and she can help with any library related enquiries.
+All the services of the Merensky Library are available to you.  You must show your personnel card when required.  Every member of staff is allowed to take 20 books at a time from the library for a period for three months.  Our librarian is Lesego Makhafola (lesego.makhafola@up.ac.za) and she can help with any library related inquiries.
 ==Medical Scheme==

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 ==Telematic Learning and Education Innovation ( x 2898)==
-Audiovisual equipment (data projectors, overhead projectors, video machines, microphones and speakers).  Most venues have a safe where you can find the remote for the data projector as well as the mirophone/s available in that venue.  It is advisable to check in advance whether the equipment in the venues where you are required to give your lectures are in working condition, and to make sure that you have the safe code.  The number to dial for non-functioning equipment or for help with any audio visual equipment is displayed in each venue.  It is therefor recommended to go to class with your cellphone...
+Audiovisual equipment (data projectors, overhead projectors, video machines, microphones and speakers).  Most venues have a safe where you can find the remote for the data projector as well as the microphone/s available in that venue.  It is advisable to check in advance whether the equipment in the venues where you are required to give your lectures are in working condition, and to make sure that you have the safe code.  The number to dial for non-functioning equipment or for help with any audio visual equipment is displayed in each venue.  It is therefor recommended to go to class with your cellphone...
 ==Telephone code and mailbox==