Engineering 2 Access Control Information - Revision history

Paulsonnendecker: /* Ad Hoc Access Requests */

2019-02-11T08:58:36Z

‎Ad Hoc Access Requests

Paulsonnendecker: /* Ad Hoc Access Requests */

2018-02-06T19:24:35Z

‎Ad Hoc Access Requests

Paulsonnendecker: /* Ad Hoc Access Requests */

2018-02-06T19:21:57Z

‎Ad Hoc Access Requests

Paulsonnendecker at 19:17, 6 February 2018

2018-02-06T19:17:56Z

Paulsonnendecker: /* CSC 411 Research Project Access Procedure */

2018-02-06T19:00:29Z

‎CSC 411 Research Project Access Procedure

Paulsonnendecker at 18:59, 6 February 2018

2018-02-06T18:59:39Z

Paulsonnendecker: /* Postgraduate Access Procedure */

2018-02-06T18:52:18Z

‎Postgraduate Access Procedure

Paulsonnendecker: /* Postgraduate Access Procedure */

2018-02-06T18:48:27Z

‎Postgraduate Access Procedure

Paulsonnendecker: Created page with "The Engineering 2 Access Control Information page is intended to assist UP Chemical Engineering staff in navigating through the procedure to correctly request access for stude..."

2018-01-25T14:19:07Z

Created page with "The Engineering 2 Access Control Information page is intended to assist UP Chemical Engineering staff in navigating through the procedure to correctly request access for stude..."

New page

The Engineering 2 Access Control Information page is intended to assist UP Chemical Engineering staff in navigating through the procedure to correctly request access for students, visiting researchers, contractors and external users. The sections below give more information on specific tasks related to access requests.

==Postgraduate Access Procedure==

* Postgraduate students' access rights are updated automatically, every Friday morning, based on changes made on the [https://docs.google.com/spreadsheets/d/1vevKvnfqTJUDLggJNE5Oio9XQrrPdJLg_RgBoS_Sy-o/edit?usp=sharing Postgraduate students Google Sheet].
* To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly. Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year).

@@ Line 15: / Line 15: @@
 *Access requests for any scenario that is not done automatically must be requested by means of the Google Forms:
-**[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
+**[https://goo.gl/forms/0a09K0hZ7uEGafuv2 Single User]
-**[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
+**[https://goo.gl/forms/HlcE9PFYPzEIuofk1 Multiple User]
 *:''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added.  Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes.  EmplID's containing only 7 digits are disregarded in bulk uploads.''

@@ Line 15: / Line 15: @@
 *Access requests for any scenario that is not done automatically must be requested by means of the Google Forms:
-#:[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
+**[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
-#:[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
+**[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
-#:''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added.  Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes.  EmplID's containing only 7 digits are disregarded in bulk uploads.''
+*:''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added.  Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes.  EmplID's containing only 7 digits are disregarded in bulk uploads.''
 ==Request for Disabling a Card Access Door==
 *Requests for disabling card access doors for functions, meetings and various other reasons can be requested [https://goo.gl/forms/UvhRjlBAa4KomQUQ2 here].  These requests '''MUST''' be submitted at least one week in advance.

@@ Line 15: / Line 15: @@
 *Access requests for any scenario that is not done automatically must be requested by means of the Google Forms:
-[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
+#:[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
-[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
+#:[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
-''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added.  Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes.  EmplID's containing only 7 digits are disregarded in bulk uploads.''
+#:''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added.  Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes.  EmplID's containing only 7 digits are disregarded in bulk uploads.''
 ==Request for Disabling a Card Access Door==
 *Requests for disabling card access doors for functions, meetings and various other reasons can be requested [https://goo.gl/forms/UvhRjlBAa4KomQUQ2 here].  These requests '''MUST''' be submitted at least one week in advance.

← Older revision		Revision as of 19:17, 6 February 2018
Line 11:		Line 11:
	*CSC 411 access rights are automatically assigned to the projects leader/supervisor within the first week of the academic year. Access will automatically be removed at the end of the semester. Access for students who need to access the project leader/supervisor's laboratory during recess or the second semester must be requested on an ad hoc basis.		*CSC 411 access rights are automatically assigned to the projects leader/supervisor within the first week of the academic year. Access will automatically be removed at the end of the semester. Access for students who need to access the project leader/supervisor's laboratory during recess or the second semester must be requested on an ad hoc basis.
	*Should access '''NOT''' be automatically assigned, please communicate this to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za] before the start of the semester.		*Should access '''NOT''' be automatically assigned, please communicate this to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za] before the start of the semester.
		+
		+	==Ad Hoc Access Requests==
		+
		+	*Access requests for any scenario that is not done automatically must be requested by means of the Google Forms:
		+	[https://goo.gl/forms/iQeBqUUlgo1KGhBt1 Single User]
		+	[https://goo.gl/forms/cJI6lWkqPn2L6qW73 Multiple User]
		+	''Please note that all EmplID's submitted '''MUST''' be 8-digits, leading zeroes '''MUST''' be added. Take special care to format Excel spreadsheets as text before uploading as the default Excel setting are to remove leading zeroes. EmplID's containing only 7 digits are disregarded in bulk uploads.''
		+
		+	==Request for Disabling a Card Access Door==
		+
		+	*Requests for disabling card access doors for functions, meetings and various other reasons can be requested [https://goo.gl/forms/UvhRjlBAa4KomQUQ2 here]. These requests '''MUST''' be submitted at least one week in advance.

← Older revision		Revision as of 19:00, 6 February 2018
Line 10:		Line 10:

	*CSC 411 access rights are automatically assigned to the projects leader/supervisor within the first week of the academic year. Access will automatically be removed at the end of the semester. Access for students who need to access the project leader/supervisor's laboratory during recess or the second semester must be requested on an ad hoc basis.		*CSC 411 access rights are automatically assigned to the projects leader/supervisor within the first week of the academic year. Access will automatically be removed at the end of the semester. Access for students who need to access the project leader/supervisor's laboratory during recess or the second semester must be requested on an ad hoc basis.
−	*Should access '''NOT''' be automatically assigned, please communicate this to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za].	+	*Should access '''NOT''' be automatically assigned, please communicate this to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za] before the start of the semester.

← Older revision		Revision as of 18:59, 6 February 2018
Line 6:		Line 6:
	* To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly. Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year). Incomplete entries are disregarded by a machine and are not checked manually for any typos or mistakes.		* To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly. Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year). Incomplete entries are disregarded by a machine and are not checked manually for any typos or mistakes.
	* Please also ensure that students who have left or have completed their studies are indicated as ''Registered (current year) > No''. Urgent requests for the removal of students from any laboratory area can be done via email to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za].		* Please also ensure that students who have left or have completed their studies are indicated as ''Registered (current year) > No''. Urgent requests for the removal of students from any laboratory area can be done via email to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za].
		+
		+	==CSC 411 Research Project Access Procedure==
		+
		+	*CSC 411 access rights are automatically assigned to the projects leader/supervisor within the first week of the academic year. Access will automatically be removed at the end of the semester. Access for students who need to access the project leader/supervisor's laboratory during recess or the second semester must be requested on an ad hoc basis.
		+	*Should access '''NOT''' be automatically assigned, please communicate this to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za].

@@ Line 5: / Line 5: @@
 * Postgraduate students' access rights are updated automatically, every Friday morning, based on changes made on the [https://docs.google.com/spreadsheets/d/1vevKvnfqTJUDLggJNE5Oio9XQrrPdJLg_RgBoS_Sy-o/edit?usp=sharing Postgraduate students Google Sheet].
 * To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly.  Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year).  Incomplete entries are disregarded by a machine and are not checked manually for any typos or mistakes.
-* Please also ensure that students who have left or have completed their studies are indicated as ''Registered (current year) > No''.  Urgent request for the removal of students from any laboratory area can be done via email to [mailto:chemeng.lims@up.ac.za?Subject=URL%20Encoded%20Subject&body=Body%20Text chemeng.lims@up.ac.za].
+* Please also ensure that students who have left or have completed their studies are indicated as ''Registered (current year) > No''.  Urgent requests for the removal of students from any laboratory area can be done via email to [mailto:chemeng.lims@up.ac.za chemeng.lims@up.ac.za].

← Older revision		Revision as of 18:48, 6 February 2018
Line 4:		Line 4:

	* Postgraduate students' access rights are updated automatically, every Friday morning, based on changes made on the [https://docs.google.com/spreadsheets/d/1vevKvnfqTJUDLggJNE5Oio9XQrrPdJLg_RgBoS_Sy-o/edit?usp=sharing Postgraduate students Google Sheet].		* Postgraduate students' access rights are updated automatically, every Friday morning, based on changes made on the [https://docs.google.com/spreadsheets/d/1vevKvnfqTJUDLggJNE5Oio9XQrrPdJLg_RgBoS_Sy-o/edit?usp=sharing Postgraduate students Google Sheet].
−	* To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly. Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year).	+	* To ensure that this automated system is updated correctly, ensure that all fields are completed in full and correctly. Especially the column that indicates whether the student is registered, regardless of whether they have actually registered (during the beginning of a new academic year). Incomplete entries are disregarded by a machine and are not checked manually for any typos or mistakes.
		+	* Please also ensure that students who have left or have completed their studies are indicated as ''Registered (current year) > No''. Urgent request for the removal of students from any laboratory area can be done via email to [mailto:chemeng.lims@up.ac.za?Subject=URL%20Encoded%20Subject&body=Body%20Text chemeng.lims@up.ac.za].